Byga General Settings for Admins Document

Please click the link for General Settings for Admins documentation.

Here are the main points of this document:

• Purpose: This document provides guidance for Byga Club Admins on configuring general club settings, including basic information, logos, roles, notifications, email settings, custom fields, and payment options.
• General Club Settings Overview (Section 1): Accessed from the Admin menu and includes:
  • Basic Settings
  • Logos
  • Roles
  • Notifications
  • Email
  • Custom Fields
  • Payments
• Basic Settings (Section 1.1): Used to set or edit the club name, time zone, contact email, website, and mailing address.
• Logos (Section 1.2): Used to upload club logos for the website, mobile app, emails, and login banners.
• Roles (Section 1.3): Defines and manages roles and permissions within the club, consisting of two parts:
  • User Roles & Groups (Section 1.3.1):
    • Includes standard Byga roles (e.g., All users, Byga Support, Coaches, Commissioner, DOC, Managers, Registrar) and club-defined roles.
    • Permissions in this section are universal (not specific to a user's resources).
    • Club-wide Group/Role Settings (Section 1.3.1.1): Define name, description, staff inheritance, and who can message the group. New controls allow disabling event creation and messaging by team admins. Commissioners can disable other commissioners.
    • Team Group/Role Settings (Section 1.3.1.1): Similar settings to Club-wide, but messaging permissions are different. New controls allow disabling event creation and group messaging.
    • Permissions (Section 1.3.1.3): Various permission categories for each role (Club, Registration, Team, Roster, User, Player, Evaluation, Messaging, Misc).
    • Copy Permissions From... (Section 1.3.1.4): Simplifies role creation by duplicating unscoped permissions from an existing role/group, with options to replace or add permissions.
  • Scoped Roles (Section 1.3.2):
    • Byga predefined roles that define permissions relative to a user's associated resources (e.g., a coach's own team).
    • Note that team-scoped roles are now primarily managed within Team Group permissions.
• Notifications (Section 1.4): Enables or disables various club-wide system notifications, overriding user-specific preferences. Includes notifications for player eligibility, game/practice schedule updates, team/group events, club calendar updates, and game/custom event reminders.
• Email (Section 1.5):
  • Manages club's email settings and "Official Club" email addresses, which allow administrative groups to send emails showing the club's official email as the sender.
  • To: vs Bcc: Recipient lists (Section 1.5.1): Describes current Bcc: functionality and planned default options.
• Custom Fields (Section 1.6): Supports club-defined custom fields for both players and users.
  • Player Custom Fields (Section 1.6.1):
    • Appear in every player profile; can be reordered.
    • Types: Text, Dropdown List (New in 2Q2024), Date (New in 2Q2024), Document, Fillable PDF Document (e.g., US Club Soccer R002), Lacrosse Membership ID (auto-verification supported).
    • Admin Player Custom Fields (New in 2Q2024): Can be restricted to admin viewing/updating.
    • Options (Section 1.6.1.8): Enabled/Disabled, Name, Description, Verification Required, Expiration, Admin only (New in 2Q2024).
  • User Custom Fields (Section 1.6.2 New in 2Q2024):
    • Appear in user profiles; can be Text, Dropdown list, Date, or Document types.
    • Options (Section 1.6.2.2): Enabled/Disabled, Name, Instructions, Verification Required, Expiration, Admin (for text, date, dropdown types).
    • Groups (Section 1.6.2.3): Can limit custom field use to specific user groups.
    • User Admin Custom Field Permissions (Section 1.6.2.4): Controls access to hidden admin custom fields in user profiles.
• Payments (Section 1.7): Payment account setup and access have moved to the Financial Center Settings.
• Miscellaneous (Section 2):
  • Permissions Details (Section 2.1): Re-emphasizes that detailed permissions for each role are available in the system.
  • Lacrosse Sport Specific Membership ID (Section 2.2): Highlights auto-verification and expiration based on the USA Lacrosse API for this specific player custom field.
  • Fillable US Club Soccer R002 PDF Documents (Section 2.3): Mentions its availability for soccer clubs.