Invoice Items

The Invoice Items provides a view with the following info:

• Date: the date the Invoice Item was created. Note, this could be after the invoice was created and after the initial payment (e.g., adjustments).
• Invoice: ID number used to correlate with the Payments
• Player ID: only included in the download and does not change if the player name changes
• Player Name
• User Name
• User Email: only included in the download
• Team Name: prepends the club season since the same team name can exist across seasons
• Purpose: Name of the Registration entity
• Type: examples include Registration Fee, Fee, Processing Fee, Adjustment
• Description: admin entered description
• Amount: for each Invoice Item.
• Paid/Used: this prorates the percentage of the invoice payments to every Invoice Item, e.g., an invoice that is 30% paid will consider every invoice item including adjustments to be 30% paid (or used if negative line item).

If an invoice is available to the Club’s operations personnel, the associated Invoice Items are visible in the Invoice Items report.

• Shareable form registration where form is submitted but invoice not paid is included since invoice is available.
• Custom Invoices are included since the invoices are available.
• Abandoned invite registration do not generate an invoice

Each Invoice Item date is the date the Invoice Item is created which is often the date the Invoice was first paid (but not always as in the case of Custom Invoices or Shareable Forms where the user did not pay immediately.

Invoice Management

Byga provides capabilities to manage invoices that may be found in the various workflows or in the Consolidated Financial Center. Invoice Management is documented separately in the Byga Invoice Management Module document.

Permissions

Access to the Consolidated Financial Center is limited to users that have the following permission in the Registration permissions:

For more information, please reference Byga Consolidated Financial Center