Managing Groups Directory

Byga Groups provides an additional capability to User Roles and Permissions. Byga Group adds messaging and calendaring capability.

Byga Groups can be located in Admin → Groups.

The individual Byga Group menu provides the following options:

• Settings -  Set name, description, messaging access option, and convenience to inherit club staff permissions
• Permissions - Set granular permissions if needed
• Delete

There are two types of Roles/Groups:

• Club-wide Roles/Groups: these roles can not be associated with specific teams
• Team Roles/Groups: these roles can be associated with specific teams. Note that creation of Team Roles/Groups is possible in the General Settings → Permissions.

Byga Club-wide Roles/Groups Settings

Consider the following when creating a new Byga Group.

• Select a name and description that users will understand.
• If the “Include in Club staff role?” option is selected, the permissions defined for the club staff role will be inherited for this user.
• Who can message this group - defines which groups are available to which users for messaging purposes
  • Club admins only: this setting will restrict the group to only administrators that can message anyone in the club
  • Club and team admin: this setting will restrict the group to only administrators that can message anyone in the club plus team staff
  • All users: this setting will NOT restrict the group so they appear to any user for messaging purposes
• If chat is enabled in the club, the Mobile chat setting enables chat to be enabled or disabled for this specific Role / Group.

Additional Club-wide Role/Group controls:

• availability to disable event creation
• ability to disable team admins to message the group

Team Roles/Groups Settings

Note that the settings available for Team Roles/Groups are the same as for Club-wide Roles/Groups except for the messaging control.

Instead the Team Role/Group will appear to users that have a role with an unscoped permission to message player contacts or message team staff.

Additional Team Group/Role controls:

• availability to disable event creation
• ability to disable group messaging

Assigning Users to Groups

Please refer to the User Management document for information on assigning users to roles.

Group Admins

Group specific admins can now be defined for club groups (note these are not applicable to team groups which are pre-defined based on a role with a specific team.).

Users with the “Can update user groups” if added to a group also automatically become group admins. Group admins can add or remove users to the group. They can also upgrade users as a group specific admin for the group where they are a group admin.

Consider for use cases where the club wants a groups that are changing and thus don’t want to have a club admin manage the group. Example use cases are for a group of volunteers for a tournament or helpers at tryouts where communication and maybe group events might be helpful.

Permissions

Administrative access to groups requires the Manage Club Settings permission in the Roles and Permissions section of the General Settings. Access to this permission is typically limited to the Commissioner role.

Permissions settings for Team Roles/Groups are covered in more detail in the Teams Directory document.

For more information, please reference Groups Directory Management