Copy and Preserving Pools & Workspaces

When Recreational Programs are created one season, the teams and roster management workspaces can be preserved when copying the program.

Prerequisites

If a new Team Group is needed for the copied program teams, this step needs to be completed prior to copying the program.

Copy Process

The copy process proceeds with the following steps:

1. Make a Copy: the menu item is found in the Registration list.

1. Select the target season

1. Select copy options

The user can optionally update workspaces and/or teams.

4. If copy teams option is selected, additional options are presented

1. Team Group: Select the target team group (review the prerequisite step if a new Team Group is required)
2. Team Staff: optionally copy team staff of copied teams
3. Team Naming format: team names in an existing Byga season must be unique. If the target season was the same as the copied Program Registration season, the team names must be modified. You can append a label (e.g., S23) or replace an existing label (e.g., F22 to S23). If the replace label is not found, a (Copy) will be appended to make the team name unique. Note, if the target season is different than the copied Program Registration season, an additional option will all the existing team name to be preserved.
4. After copying is complete, you will find the program pools, the teams, team staff, and the workspaces as optionally selected will be found in the target team group and season.
5. Any copied workspaces, will include the copied teams. In addition, the display fields will be preserved in the workspaces.

Invoice Management

Byga provides capabilities to manage the Program Registration invoices. Invoice Management is documented separately in the Byga Invoice Management Module document.

For more information, please reference Programs Registration Management