Tryouts Player Management

Tryouts Player Management

The Players tab is where individual player inquiries are managed through the tryout process. There are three view options available

1. Default view
2. Compact view
3. Card view

Player Menu

A menu is available for each player with the following options:

• View details: shows the date provided in the player submission. When a player’s tryout pool needs to be added, changed or deleted, it can be done in View details. 
• Optional link to Invoice for paid tryouts. 
• Email contact: places you in messaging in order to contact the specified player contact
• Notify: if status (Accept, Waitlist, Reject) messaging is set up, this manually sends this player a notification with their status rather than waiting for the automated nightly script
• Change contact: if the player contact needs to be changed to someone else.
• + Add to team: for placing the player on a team. Note, only teams in the same season as the tryout workflow will be available.
• Delete: to delete the tryout workflow. This is typically used to deal with duplicates.

The following provides the View Details example where the player’s pool can be updated.

Default View

This view is the default view of a list of players for coaches to get an overview of the inquiries and take typical actions (add a note and take first pass action, accept, reject, waitlist).

1. Players displayed are based on filter and sorting selected.
   • Various filters are provided which are relatively self explanatory.

• Exclude Archived players: When viewing players in the Player’s tab via any filter, any archived players are not included. Archived players must be viewed in the Archived tab.
• Not placed filter does not include Rejected players: 
• Warning: disconnected (shows a list of players disconnected from the form submitter)
• Warning: unreachable (user is unreachable)

1. The signups can be sorted based on player name or contact name.
2. Three view options are available: compact, default and card views.
3. Tryout Workflow can be accessed.
4. Additional form questions are shown after the contact.
5. The view can be in Read only or Editing mode. This enables the additional form questions to be edited (text, multi-select and radio button questions).

Player ID is available in the default view, the card view and in the download.

Compact View

This view is the compact view of a list of players enabling a coach to see more players on each screen.

1. Select the view option here. This area also provides options for download of entries based on the filters being used.
2. Add a player note.
3. Sort by date added.
4. Archive filtered entries:  In addition, each individual entry can be archived via the menu for each entry.

Action → Email Selected

Multi-select tryout submissions to message the player contacts.

Card View

This view is the card view of a list of players enabling a coach to see more details of each player and is typically the view used when adding players to teams.

1. Three view selection options
2. Player action menu:

• View/edit details: enables the viewing all of the tryout data fields but edit only some of the fields
• Email contact; sends email to the tryout contact
• Notify: if the Accepted, Rejected, Waitlisted messages have been set up, this enables the message to be sent manually rather than waiting for the daily job
• Change contact: a way to correct the contact information in the tryout entry
• Add to team: when used, the player will appear as Accepted and Placed (only available in card view)
• Reset status: will reset the Checked In or Accepted/Waitlisted/Rejected or Placed status (in the case of a Placed player, only the tryout status is changed and the player is NOT removed from the roster). The player history is maintained.
• Archive: moves player from Players tab to Archived tab
• Delete: removes the tryout entry but not the player or user

1. Sort options: by number, by player last name, by contact last name
2. In each view, the player menu options may vary and other capabilities may be available:

• Demographics statistics (based on the data collected in the form)
• Add notes: lets user add a note to the player profile
• Add player to team: when used, the player will appear as Accepted and Placed
• Player selection options (Accepted, Rejected, Waitlisted)

1. Custom question information is available with the profile photo is a scrollable area.

Archived Players

When running tryouts, sometimes it is desired to remove players where a decision has been made to reduce the clutter and focus only on the active tryout players. It is recommended that this not be done via an entry deletion as all the information and statistics of these players will then be lost.

Players that have been Archived will move from the Players tab to the Archived tab. When applying filters, searching, downloading or viewing statistics the following should be considered.

• Entries in the Archived tab will not be included in the statistics in the summary page
• Entries in the Archived tab will not be included in the Players tab
• Entries in the Players tab will not be included in the Archived tab.

Archived players can be “Unarchived.”