Overview

Byga offers a set of tools to help club schedulers, coaches, and team managers navigate a complicated process of assigning fields for games and scrimmages. This includes consideration of the following:

• Field formats: e.g., 11v11 and the ability to partition into two 9v9 fields
• Coordinated rollout: enables the club field scheduler to control the field reservation by team or by league
• Supports automatic team request approvals or field scheduler approvals
• Supports export of games for referee systems
• Supports restricting field slots for alternate use (e.g., external rentals)
• Progress reporting

This document focuses on the home game field reservation process. Setup of other aspects is required.

• Refer to Field Management documentation for setup of field allocations, field configurations and game slots.
• Refer to Competition Management to set up competitions that require field reservations
• Refer to League Conference Coordination for the separate process used for game date league scheduling coordination.

Revamped Home Field Reservation: Summary

The summary tab provides an overview of game field reservations and a per team overview.

Errors & Warnings

Under Settings & Todos will have a direct link to filter the field requests in the Assignments tab that are identified with errors.

Main Setup Menu

Settings

The following settings are possible:

• Each game schedule workflow will provide the Status (Pending, Live, Closed).
• Auto approval option
• Fields to be used in this workflow

Instructions

The instructions will be provided in an introductory tab for the teamstaff.

Notifications

Notifications to Byga groups can be set up regarding changes to games field requests. As noted for each type of notification and the request owner is also notified.

• League open/close notifications (selected groups and teamstaff)
• Lock notifications, Unlock notifications (selected groups)
• Approve notifications (selected groups)
• Confirm (selected groups)
• Cancel/reject notifications (selected groups)

Notification for new request (when not auto approved)

For more information, please reference Field Reservation for Game Scheduling